A branded website on your own domain
Publish a professional site for your school with your colors, logo, class schedule, and news — on a custom domain with automatic DNS verification and HTTPS, no separate web host required.
Built for martial arts schools & dojos
Martial arts school software for registration, billing, and waivers
Whether you run a single dojo or a multi-location academy, Pathfinder gives your school one place to handle student registration, liability waivers, monthly membership billing or one-time testing fees, and a real website — without spreadsheets or a filing cabinet of signed waiver forms.
Branded site + custom domainRegistration & digital waiversOne-time or recurring Stripe billingSponsorships & merch store
Who it's for
Built for how martial arts schools actually run
Martial arts schools run on monthly membership dues, occasional one-time fees for belt testing or gear, and — because of the physical, contact nature of the training — a liability waiver that actually needs to hold up. Keeping all of that straight by hand doesn't scale past a handful of students.
It works the same whether you run ongoing monthly membership, a one-time introductory course, or both — each program is billed however it actually gets billed, in the same dashboard.
What you get
Everything your school needs, in one platform
Every part of running a school — the public-facing side and the back-office side — lives in the same system, so nothing has to be entered twice.
Monthly membership dues or one-time fees — your choice
Turn on recurring monthly billing for ongoing membership, or charge a flat one-time fee for testing, gear, or a short course. Recurring dues are billed automatically every month until canceled.
Online registration & digital waivers built for contact sports
Collect student and guardian information, medical notes, and allergies through a guided registration flow. Liability waivers are versioned and e-signed, with every signature time-stamped and tied to the exact wording the signer agreed to.
Payments and payouts through Stripe
Membership dues, testing fees, and gear orders are collected through your school's own connected Stripe account. Payouts land in your bank on Stripe's normal schedule — see every transaction, refund, and payout from your dashboard.
Class rosters and instructor access
Build rosters by class and program, and scope instructor access so each instructor sees only their own class roster — not the whole school's enrollment and payment history.
A branded merch store
Sell uniforms, sparring gear, or school apparel directly from your public site, with a photo gallery for each item and guest checkout. Buyers get an automatic confirmation email once you mark an order fulfilled.
Why switch
Why schools are leaving spreadsheets behind
Monthly membership dues collected by hand
Cash, Venmo, and paper checks from students every single month makes knowing who's current a part-time job. Turn on recurring monthly billing for your membership program and dues are charged automatically through Stripe, every month, until canceled.
Paper waivers that don't hold up
A liability waiver signed once on paper and filed away isn't much of a record. Waivers here are versioned and e-signed, with every signature permanently tied to the exact wording the signer agreed to and timestamped.
Testing and gear fees layered on top of dues
Belt testing fees, gear, and uniforms don't have to live on a separate list — set your monthly membership as a recurring program and testing or gear fees as their own one-time programs, all billed through the same system.
No real website, or one nobody can update
A Facebook page isn't a registration system, and a static site from years ago can't be touched without a developer. You can edit your class schedule, news, and sponsors yourself, any time.
How it works
Simple enough for a small team to run
Create your organization
An admin signs up, creates the organization, and claims the workspace — this takes a couple of minutes and just needs an email address.
Set up your programs and connect Stripe
Add your branding, connect a custom domain if you have one, create your classes or sessions with fees, and connect Stripe so you're ready to collect payments — one-time or recurring monthly.
Open registration and run the season
Publish your site, open registration, and manage the rest — rosters, payments, sponsors, staff, and news — from one dashboard.
Role-based access
Every staff member gets the right level of access
Not everyone needs to see everything. Roles are scoped so an instructor or coach only sees their own roster, a merch manager only sees the store, and whoever handles the books can manage payments without needing owner-level access to everything else.
Owner & association adminFull access to every part of the organization, including member roles and billing.
RegistrarManages registrations, participants, and rosters without needing owner-level access.
Treasurer & billing adminHandles payments, payouts, and the platform subscription.
Coach & assistant coachScoped to their own class or group's roster — no visibility into other rosters, payments, or org settings.
Merch managerManages the merch store — items, photos, and orders — without access to the rest of the dashboard.
ViewerRead-only access for staff who need visibility without the ability to make changes.
Questions
Frequently asked questions
What does Pathfinder Sports Management cost?
Pathfinder is $599 per year plus a one-time $299 onboarding fee. Payments carry a per-transaction processing fee (3.5% + $0.75 for one-time fees, or a flat 5% on recurring monthly billing), which you can choose to absorb or pass through to the payer for one-time fees. There's no cost to browse or set up your school before you're ready to open registration.
Can we bill monthly membership dues automatically?
Yes. Any program can be set to recurring monthly billing instead of a one-time fee — students are charged automatically every month through Stripe until the subscription is canceled, and you can see exactly who's current and who's past due from your dashboard.
Can we still charge one-time fees for testing or gear?
Yes. One-time fees and recurring monthly dues can both exist in the same school — each program is independently set to bill however it actually gets billed.
Can we use our own domain name for our school website?
Yes. Connect a domain you already own and Pathfinder verifies it via DNS and issues HTTPS automatically. If you don't have a domain yet, your site is still reachable on a Pathfinder subdomain.
Do you support digital liability waivers?
Yes. Waivers are versioned, so editing your waiver text later never rewrites what a guardian already signed — each signature is permanently tied to the exact wording they agreed to, along with a timestamp.
Can instructors have limited access?
Yes. Instructors and assistant instructors only see their own class roster — not other classes, payments, or school settings. Owners and admins control who has which role.
Can we sell uniforms or gear through the platform?
Yes. Add items with photos and a price, and they're sold directly from your public site with guest checkout — no separate online store to manage. Buyers get an automatic email with tracking info once you mark an order fulfilled.
Also built for
Other program types Pathfinder supports
Pathfinder works the same way for any program where kids sign up and pay a fee.
Get started
Bring your martial arts schools online.
Start with a branded public site and open registration, then run the rest — payments, rosters, sponsors, and merch — from one dashboard.